Stakeholder: A stakeholder is any person or group that can be affected by the project or can affect the project. Projects are unique, meaning that there is always something new and therefore all project can learn from other people. There are two levels of certification for PRINCE2, Foundation and Practitioner. The purpose of the business case theme is “to provide a structure to judge whether the business case is desirable, viable, and achievable.”. So this book is meant to be an easy introduction to PRINCE2, as it is quickly becoming the most It is a common practice for companies to recruit a project manager based on his or her experience in a similar project. The 6 Tolerances in PRINCE2. Italiano PROMPT stands for Project, Resource, Organization, Management, and Planning Technique. The two most frequently used tolerances are budget and time, although PRINCE2 offers you a choice of six tolerances: time, cost, scope, ... Track and monitor project performance against those tolerances so you can escalate when the project looks like it will go out of tolerance for any reason. The cost of missing the deadline was deemed to be more expensive that the cost of retro-fitting disaster recovery at a later stage. Which is one of the six aspects of project performance that ne… What theme ensures the project is desirable, viable and achiev… What process is triggered by the project manager's request to… The word temporary refers to the fact that each project as a definite start and end date. A PRINCE2 project has 3 primary stakeholders: These 3 primary stakeholders must be represented in the project management team description and in the project board. If a management level forecasts that these tolerances are exceeded (e.g. PRINCE2 provides a structure for roles and accountability meaning that all should know what is expected of them and what they can expect from others. Themes should also be tailored to suit the project and only use what is required to do the project. Tolerance scope: Projects can use MoSCoW to decide on scope. Change is inevitable in any project, and all projects need a good approach to identify, assess, and control issues. The official PRINCE2 Manual for the Project Manager is an excellent reference manual but can be rather difficult to pick up and read if you are new to both project management and PRINCE2. Full article about the tailor to suit the project environment principle. New OS & apps on your SmartPhone. Risk management is about actions you take to enable you to identify, assess, and control risk. Issue and change control happens during the full lifecycle of the project. The ideas behind the project and the feasibility of delivering the anticipated aims need to be critically reviewed. It checks that a project is worthwhile. Defined Roles and Responsibilities: The roles and responsibilities of the different levels of the … A PRINCE2 project should focus on the definition and delivery of products, in particular, their quality requirements. They will make key decisions, have overall control and to delegate day-to-day management to the PM. Its legacy is UK public sector and much of the organisational culture of UK public sector is totally … The purpose of the organization theme is to help define and establish the project’s structure of accountability and responsibilities. Purpose: The purpose of managing a stage boundary process has two parts: Full article about the managing a stage boundary process. The PRINCE2 project management methodology is designed to be customizable to the specific needs of the project and its environment. Without a plan, there can be no control as you have no baseline to compare your progress to. Progress is about checking progress compared to the plans and controlling any deviations. PRINCE2 – or Projects in Controlled Environments) is a structured project management method, which emphasises dividing projects into manageable and controllable stages. If the project board wish to have more control over the project, they increase the number of stages, so they have more control points and more work. Full article about the organization theme. has activities for Starting Up a Project, running a project, and many others. early 1980s: CCTA (Central Computer and Telecommunications Agency in the UK) licenses the PROMPT Methodology. one stage (chunk) at a time. Imagine you are sitting on the project board and of all is going OK with the PM you will just get normal reports. PRINCE2 project definition: A project is a temporary organization that is created for the purpose of delivering one or more business products according to an agreed business case. The project needs to know h… PRINCE2 uses Management by Exception. 199… Objectives of the IP process: The objectives of the IP process are to ensure there is a shared understanding of: Full article about the initiating a project process. PRINCE2 lists 6 tolerances that can be set. Allow the project to be divided into pieces which are easier to manage, Have a very detailed stage plan and a high-level project plan for the whole project, Use lessons from previous stages in future stages. If the business case becomes, then the project should be shut down. 4. Suppliers: They provide the resources and expertise to produce the products. What is the best approach to creating the products? The 6 aspects of project performance to be managed What makes a project a 'PRINCE2 project' Students should also be able to describe the customer/supplier context on which PRINCE2 is based, including which considerations to take into account when undertaking projects in … The framework was developed by the UK government and is still used extensively by them to facilitate effective project management. exam. The definition for Manage by Exception is: A PRINCE2 project has defined tolerances for each project objective to establish limits of delegated authority. PRINCE2 is a project management method that can be used for any project, from running a 1 day event to building a nuclear power plant. Fix and flex the six aspects of a project in an agile context How to apply or tailor the PRINCE2 principles, themes, processes and management products to a project in an agile context All relevant course materials are provided, including the official publication ‘PRINCE2 Agile’. PRINCE2® uses defined tolerances set against each of the six performance aspects of Time, Cost, Quality, Scope, Risk and Benefit to clearly define accountability at each level of the project management team. The following are external content provided by or recommended by the author. Defined roles and responsibilities. Deliver the products for the stage to the agreed quality within agreed cost and time. All 7 themes should be tailored according to the risk, scale, nature, complexity, or simplicity of the project so. Progress control involves the activities of measuring actual progress against the performance targets and each project layer wishes to monitor the layer below. The PRINCE2 risk theme provides an approach to manage risk in a project. Taken together, all these address the planning, delegation, management and control of the six aspects of project performance – time, cost, quality, risk, scope and benefits. “Learn from experience” covers the full lifetime of the project, from the SU to the CP process. E.g. mid-1970s: PROMPT Methodology created in Simpact Systems Limited (a private sector company). Objectives: The objectives of the controlling a stage process are to: Full article about the controlling a stage process. The purpose of the CP process is to provide a fixed point to check that the project has reached its objectives and that the products have been accepted by the customer. Release: A release is a complete and consistent set of products that are managed, tested, and deployed as a single entity. The project manager and the project board chose to stick to the original business case justification and did not authorize any additional expenditure. The project board reviews these documents and decide to approve the next stage. 1. PRINCE2 is an integrated framework of processes and themes that address the planning, delegation, monitoring and control of all these six aspects of project performance. These activities help to direct, manage and deliver a project, and are described in the manual. Tolerance levels could also be set for all 6 tolerance areas. What do you know about the foundation? PRINCE2 wiki is licensed under a Attribution-NonCommercial-ShareAlike 4.0 International. Ensure with the project board that the project’s controls are based on the project’s scale, complexity, importance, capability, and risk. 1989: CCTA enhances PROMPT and renames it into PRINCE. Note: Tailoring is covered in the PRINCE2 Practitioner syllabus, so you don’t need to know much (this is all) more about tailoring the themes for the Foundation syllabus. (Project Performance International, 2014). At its core, the method has seven principles, which are guiding obligations and practices that determine whether the project is managed using a PRINCE2 approach. The roles and responsibilities of the different levels of the project team are to be defined so as to satisfy the interests of primary stakeholders. Purpose: The purpose of the MP process is to control the link between the project manager and the team manager(s) by agreeing on the requirements for acceptance, execution, and delivery. Objectives: The objectives of the directing a project process are to provide authority (project board): Full article about the directing a project process. The purpose of the quality theme is to setup and implement a system that will create and verify that products are fit for use and meet user requirements. The focus on products principle states that a product description with quality requirements should be written as soon and as clearly as possible. This will of course depend on the project and the environment you are working in. Issues: PRINCE2 uses the term issue to cover any relevant event that has happened that was not planned and that requires some management action (for example, a question or a change request). Português Why is there Risk in a project? Define a project, as per PRINCE2 2. This is an important aspect of effective project management. Along the way, other perceived benefits emerged, such as extra cover for disaster recovery for business continuity; however, these would come at an extra cost and would need additional time to set up. 3 – This comes from the culture where “only people of a similar (senior) level” meet together face-to-face to discuss … Full article about the focus on products principle. ProgressB. Its adoption has spread to private sector companies all around the world as well. A process is a structured set of activities designed to accomplish a specific objective. Both time and cost are easy to understand so I will just comment on the other four. PTCoE N.V, Barbarastraat 13, 3120 Tremelo, Belgium. How risky is this project compare to other projects? 1.continuous business justification 2.learn from previous experience ... 1. responsible for monitoring all aspects of projects performance & products independantly of the project manager how baselines will be established and controlled, how risks, issues, and changes will be identified and followed up, how project progress will be monitored and who needs to be informed and how often, how PRINCE2 will be tailored to suit the project, To initiate the project (allow the initiation stage to start which is the first decision), To deliver the project’s products (this is done in the delivery stages), To close the project which is the last decision by the project board, Provide direction and control during the project and be interface to the CPC, Ensure that post-project benefits will be reviewed (see that meetings are planned), Ensure that attention is focused on the delivery of the products, Keep the business case under review (ask is the project still viable). This first process in PRINCE2® is a pre-project process. Full article on the continued business justification principle. Manage by stages. The layer below gets on with their work and notifies the above layer if there is a big issue (exception) that is outside their tolerance. Produce detailed explanations of all principles, themes and processes and worked examples of all PRINCE2 products as they might be applied to address the particular circumstances of a given project scenario, Show they understand the relationships between principles, themes and processes and PRINCE2 products and can apply this understanding, Demonstrate that they understand the reasons behind the principles, themes and processes of PRINCE2, and that they understand the principles underpinning these elements. 1996: The first release of PRINCE2, and its certifications. PMP & PRINCE2 are the BIG TWO of the PM world PMP is a framework – PRINCE2 is a method PMP is knowledge-based – PRINCE2 is execution-based PRINCE2 complements PMP – there is no conflict Both have their Pros and Cons Some terminologies are different – be aware of them If you want to learn ‘what is project … So, this principle answers the questions “What is expected of me?”, “What can I expect from others?” and “Who makes what decisions?”, Full article about the defined roles and responsibilities principle. Achievable: Is it possible to deliver the future benefits? Some experts, in fact, suggest integrating PRINCE2 with Six Sigma for process improvement projects. 7 PRINCIPLES Continued Business Justification: (why to start, why to continue) LEARN from experience. It serves as one of the best guides on project management. 7 PRINCIPLES Continued Business Justification: (why to start, why to continue) LEARN from experience. PROMPT stands for Project, Resource, Organization, Management, and Planning Technique. 2. early 1980s: CCTA (Central Computer and Telecommunications Agency in the UK) licenses the PROMPT Methodology. It was developed as a UK government standard for information systems projects. A PRINCE2 project must have business justification; therefore, each project should have a business case that shows that the project is value for money. This is chapter 2 of the PRINCE2 tutorial, which is a part of PRINCE2 Foundation and Practitioner course. Prince2 has never addressed in any way, how to manage project cost and financial performance and how to add ‘control’ (projects in a controlled environment) to this most vital of elements. Quality: Level of quality for each product characteristic? Viable: Is it technically possible to deliver this product? Tolerance quality: e.g. Configuration management is the technical and administrative activity concerned with the creation, maintenance, and controlled change of the configuration of a product. The quality theme defines the PRINCE2 approach to ensure that products created during the project meet the user’s expectations and that the end product can be used as intended, so users can realize the expected benefits. E.g., at the end of the stage, you query the CMDB and ask for a status of all products for stage 2. establish how to monitor and compare actual achievements against those planned, provide a forecast for the project objectives and continued viability, be able to control any unacceptable deviations, Monitor actual progress against the plan (review plans with forecast). Product status account: This is a simple report on the status of products. Ensure that the project method is project’s environment into account. The purpose of the Risk Theme is to provide an approach to “identify, assess and control uncertainty during a project and as a result, improve the ability of the project to succeed” You could also say that the purpose of the Risk Theme is that “it looks at identifying, assessing and controlling uncertainty and improves the ability of the project to succeed”. Attribution-NonCommercial-ShareAlike 4.0 International. Purpose: The purpose of this process is to enable the project board to be accountable for the project. The business case theme provides information to help the project make better decisions regarding the business case. Learn from experience. The PRINCE2 manual for the Project Manager is an excellent reference manual, but can be rather difficult to pick up and read if you are both new to project management and to PRINCE2. This information is also referred to as the business justification information. The PRINCE2 manual for the Project Manager is an excellent reference manual, but can be rather difficult to pick up and read if you are both new to project management and to PRINCE2. Time, Cost, Quality, Scope, Risk, and Benefits. PRINCE2 states that a project is based on a customer/supplier environment where one party is the customer, who will specify the results and most likely pay for the project (and use the products), and the other party is the supplier, who will provide the resources, do the work, and deliver the required products. It is the responsibility of everyone involved with the project to seek lessons and the PM should remind everyone. Plans: How? E.g., after a product description is agreed, we want no unauthorized changes so we lock (e.g., print to PDF) and date the document, which is the same as baselining the document. Identification: Identify, capture, and describe the risk, Assess the risk: Likelihood of the risk and impact on objectives, Respond: How best to respond to a risk and responsibilities. Focus on products PRINCE2® focuses on the definition and delivery of products, in particular, their quality requirements, and E.g., at the end of each stage. (starting with executive and PM), What is the project going to create (deliver)? Comparision of PRINCE2 Foundation eLearning Courses. Configuration item: A configuration item is the name given to an entity (or item) that is managed by configuration management. Project management diamond. Evaluate the project: Compare project objectives and write end project report. Another popular definition: Risk is an uncertain event that, if it occurs, will have a positive or negative effect on a project objective. The business justification is checked throughout the lifetime of the project. The business case document details the full business case, showing why the project should be done, the costs, the expected benefits, and timescales. Another one: A project is an activity to meet the creation of a unique product or service and thus activities that are undertaken to accomplish routine activities cannot be considered projects. According to PRINCE2 best practice guidance, a project should be broken into at least two stages for better management and control. The level of detail required for each plan? Assure that all products in the current stage are produced and approved, Review and update the usual documents (business case, project plan), Record lessons in the lessons log that can help in later stages or in future projects, Prepare the stage plan for the next stage and the request authorization to start the next stage, Plan next stage: Create the next stage plan, Update the project plan: Confirm what has been done (actuals), Update the business case: Update with the latest cost information, Report stage end: Create the end stage report, Option: If exception then produce an exception plan (to replace current plan), Verify user acceptance of the project’s products (delivered by the project), Ensure that products can be supported after the project, Assess the benefits already realized and plan post project reviews, Address open issues and risks with a follow-up on action recommendations, Prepare planned closure: Confirm the completion and acceptance of the products, Prepare premature closure: Only if requested by the project board (optional), Hand over products: This is described in the change control approach. It is said that planning the number of stages needs to take into account risk and cost. Document in the PPD (1 to 3 pages), Plan the next initiation stage where all the detailed planning will be done, the scope: what is to be done and what will not be included (project plan), how and when the products will be delivered (project plan). Recommend project closure: Send a notification to the project board. For example, if you are creating a new can opener, some of the quality criteria might be: The purpose of the plans theme is to provide a framework to design, develop, and maintain the project plans to help plan, facilitate communication and control the project. How do you eat an elephant? Either way, this model prioritises the customer, rather than the product itself. The 6 aspects of project performance to be managed What makes a project a 'PRINCE2 project' Students should also be able to describe the customer/supplier context on which PRINCE2 is based, including which considerations to take into account when undertaking projects in … Written by Frank Turley (his LinkedIn profile). it 2. OV - Customer/Supplier context of Prince2 project... OV - 7 Principles.

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